FB Studios – Privacy Policy

Last updated: 25th October 2025

1. Who We Are

FB Studios (“we”, “our”, “us”) is the production arm of Film Buddy Ltd (Company No. [insert number]), registered in England and Wales.

Our registered office is Brookes Mill, Armitage Bridge, Huddersfield, HD4 7NR.

We create films, music videos, and creative content for charities, student artists, and commercial clients while supporting work-experience opportunities for students through Film Buddy’s university partnerships.

We take your privacy seriously and handle all personal information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. The Information We Collect

We may collect and process the following information:

• Contact details – name, email address, telephone number, postal address.

• Project details – information you provide about creative briefs or collaborations.

• Educational information – if you are a student on placement (e.g., course, university).

• Payment details – only when required to process invoices or fees.

• Technical data – IP address, browser type, and site-use analytics (via cookies).

• Media content – photographs, film footage, or recordings taken during productions (with consent).

3. How We Use Your Information

We use your information to:

• Communicate with you about projects or enquiries.

• Plan, deliver, and manage creative productions.

• Coordinate student placements and educational activities.

• Process payments and maintain accounting records.

• Comply with health & safety, safeguarding, and legal requirements.

• Improve our services and website experience.

We never sell personal data to third parties.

4. Lawful Basis for Processing

We process data only when we have a lawful reason to do so, including:

• Contractual necessity – to perform a contract or service agreement.

• Legal obligation – to meet accounting or regulatory duties.

• Legitimate interests – to operate and improve our services.

• Consent – for specific uses such as marketing or publishing images.

5. Marketing and Communications

We may occasionally contact you about FB Studios news, opportunities, or updates if you have opted in.

You can withdraw consent at any time by emailing hello@filmbuddy.uk or using the unsubscribe link in our messages.

6. Sharing Your Information

We only share information when necessary to deliver our services:

• With Film Buddy Ltd (our parent company) for administration and compliance.

• With universities or colleges for student placement coordination.

• With professional partners or freelancers working on a project, under confidentiality agreements.

• With insurers or legal advisers where required by law.

All third parties are contractually bound to protect your data.

7. International Transfers

We store personal data within the UK or EEA wherever possible.

If data is transferred outside these regions, we ensure equivalent safeguards under the UK GDPR.

8. How Long We Keep Your Data

We keep personal information only for as long as needed to:

• fulfil the purpose for which it was collected,

• meet legal, accounting, or reporting requirements.

After that, data is securely deleted or anonymised.

9. Your Rights

Under the UK GDPR, you have the right to:

• Access your personal data.

• Correct inaccuracies.

• Request deletion (“right to be forgotten”).

• Restrict or object to processing.

• Request data portability.

• Withdraw consent where processing is based on consent.

To exercise these rights, email hello@filmbuddy.uk

We may need to verify your identity before acting on a request.

10. Cookies

Our website uses cookies to improve user experience and analyse site traffic.

You can adjust or disable cookies through your browser settings.

For details, see our Cookie Policy.

11. Data Security

We use secure systems, encrypted storage, and controlled access to protect all personal data.

Any data breach will be handled in line with the Information Commissioner’s Office (ICO) guidance.

12. Children and Young People

We do not knowingly collect personal data from anyone under 16 without parental or institutional consent.

Students participating through Film Buddy’s university partnerships are managed under institutional safeguarding policies.

13. Updates to This Policy

We review this policy regularly and update it when necessary.

The latest version will always appear on our website.

14. Contact Us

If you have questions or concerns about how we handle personal data, please contact:

hello@filmbuddy.uk

If you’re unsatisfied with our response, you have the right to contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.

Cookies Policy for FB-Pro (UK)

Last Updated: 29.02.24

FB-Pro, operated by Film Buddy (“we,” “us,” or “our”), uses cookies and similar technologies on our website to enhance your experience, improve our services, and analyse site traffic. This Cookies Policy explains what cookies are, how we use them, and how you can manage your preferences.

1. What Are Cookies?

Cookies are small text files stored on your device (computer, tablet, or smartphone) when you visit a website. They are used to remember your preferences, improve your browsing experience, and provide information to the website owners.

2. Types of Cookies We Use

We use the following types of cookies:

2.1 Necessary Cookies:
These cookies are essential for the operation of our website. They enable you to navigate the site, access secure areas, and use basic features. Without these cookies, certain services you have requested cannot be provided.

2.2 Performance Cookies:
Performance cookies collect information about how visitors use our website, such as which pages are visited most often, and if they receive error messages from web pages. These cookies do not collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how our website works.

2.3 Functionality Cookies:
These cookies allow our website to remember choices you make (such as your username, language, or region) and provide enhanced, more personal features. The information these cookies collect may be anonymised, and they cannot track your browsing activity on other websites.

2.4 Targeting/Advertising Cookies:
These cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement and help measure the effectiveness of advertising campaigns. They are usually placed by advertising networks with our permission.

3. How We Use Cookies

We use cookies to:

Ensure the website functions properly and provides the services you expect.

Improve the performance of our website and understand how visitors interact with it.
Enhance your experience by remembering your preferences and settings.
Deliver relevant advertising and measure the effectiveness of our marketing efforts.

4. Managing Your Cookie Preferences

4.1 Consent:
When you first visit our website, you will be presented with a cookie banner that allows you to accept or reject non-essential cookies. By clicking “Accept All Cookies,” you consent to our use of cookies as described in this policy.

4.2 Adjusting Your Settings:
You can change your cookie preferences at any time by adjusting the settings in your web browser. Most browsers allow you to refuse cookies or delete existing cookies. However, please note that disabling cookies may affect the functionality of our website and your user experience.

4.3 Opt-Out Options:
For more information on how to manage cookies and opt-out of certain types of cookies, you can visit the following resources:

        •       ICO: Cookies
        •       Your Online Choices

5. Third-Party Cookies

We may allow third-party service providers to place cookies on your device through our website to assist us in delivering our services, analysing website usage, and providing targeted advertising. These third parties may collect information about your online activities over time and across different websites.

6. Data Protection and Privacy

We are committed to protecting your privacy. Any personal data collected through cookies will be processed in accordance with our Privacy Policy and the requirements of the UK GDPR and Data Protection Act 2018.

7. Changes to This Cookies Policy

We may update this Cookies Policy from time to time to reflect changes in our use of cookies or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting a notice on our website.

8. Contact Us

If you have any questions about our use of cookies or this Cookies Policy, please contact us at:

        •       Email: hello@filmbuddy.uk
        •       Address: Brookes Mill, Armitage Bridge, Huddersfield, HD4 7NR